Tester signup privacy notice

What the form collects

Your email address, confirmation that you use Android, confirmation that you are age 18 or older, and permission to contact you about testing. The form also sends this notice’s version and a page-source label. Technical submission information, including IP address, browser information and timing, may be processed for delivery and spam protection.

No health information or app records are requested. Please do not send them through signup.

How we use signup details

We use signup details only for tester selection, invitations, check-ins and testing support. Tester signup does not give permission for unrelated marketing.

Where signup details go

Formspree is our signup service. It receives and stores submitted entries and sends notification copies to Gilman Creations’ Gmail inbox. We may keep a limited working list for the testing purposes above.

Formspree’s privacy policy describes its processing, including in the United States and other countries where it operates. Gmail also processes notification copies under Google’s privacy policy.

Retention and deletion

We delete the signup copies we maintain within 90 days after your testing wave’s official end date. This includes email and testing-contact messages, tester lists and exports, and any downloaded files, shared copies, printouts or backups and file versions we maintain. The deadline is tied to the wave’s official end date, even if you finish testing earlier. We handle withdrawal and deletion requests sooner rather than waiting for that deadline.

Formspree receives and stores signup submissions under its own retention policy and backup practices. We refer deletion requests involving Formspree-held copies to Formspree and use available deletion controls for matching submissions we can access. We cannot guarantee Formspree’s deletion outcome or timing for stored submissions or backups. An entry disappearing from the dashboard is not confirmation that it has been deleted.

Deletion is a manual process. Formspree, Google and other service providers may retain provider-controlled backups, security logs or records required by law under their own policies. We cannot promise immediate erasure from those systems. Our 90-day commitment applies to copies we maintain, not provider-controlled systems.

Withdraw or request deletion

Email jessica@gilmancreations.com to withdraw from testing contact or request deletion of your signup details. Please use the address you signed up with, or identify it so we can locate your records. We may ask for a minimal confirmation to protect your details; do not send health information, app records or identity documents.

If you withdraw, we stop invitations, check-ins and other testing contact, apart from messages needed to handle your request. For deletion requests, we remove the copies we maintain and refer requests involving provider-held copies to Formspree. We will tell you which actions are complete and which provider actions remain pending; a request to Formspree is not confirmation that it has deleted a record.

Separate from your app records

Mindful Moods stores app records—such as moods, sleep, symptoms and everyday experiences—on your device. Mindful Moods does not operate a cloud service that stores your personal tracking history.

Exports and sharing are optional: you choose whether and where to save or share a file. Optional backups are saved to a location you select, which may be cloud-backed by its provider. If you set up automatic backups, the app can save them to your selected folder. Mindful Moods does not provide cloud backup or receive your backup files.

Optional voice input uses the speech-recognition service configured on your device. Depending on your device and provider, speech may be processed outside Mindful Moods or through a network service. You can type instead. External destinations and providers apply their own privacy practices to information involved in the action you choose.

Website signup details are separate: they are sent to Formspree and Gilman Creations as described above. This form does not access or receive your app records. Deleting signup details does not delete records stored in your app or files you saved or shared elsewhere.

This notice covers signup, not any later survey’s data collection. For the app’s full privacy information, read the Mindful Moods app privacy policy.